| Walmart Executive Assistant: VP Administrative Assistant | |
| Wal-Mart Stores, Inc. (NYSE: WMT) serves customers and members more than 208 million times per week at more than 8,600 retail units under 59 different banners in 15 countries. With fiscal year 2010 sales of $405 billion, Wal-Mart employs more than 2 million associates worldwide. | |
| BENTONVILLE | |
| AR | |
| Full Time | |
| HOURLY | |
| 0 | |
| • Support VP of Merchandising as well as support department and other leadership by serving as associate liaison; serving as a resource (for example, procedures, associate concerns) for associates; collaborating with internal partners to help address associate issues; sharing information with manager; gathering and sharing ideas; working within networks to share and escalate information; navigating the organization to remove barriers and accomplish goals; and developing and maintaining an internal network. • Leads administrative aspects of calendar management, event planning, and scheduling travel for supervisor(s) and a team by responding to and processing requests for scheduling, monitoring, and maintaining calendars and the use of meeting rooms or facilities; collaborating with others to obtain relevant resources or information; supporting the organization and coordination of department, divisional, or company events at the direction of others; scheduling and coordinating travel; and organizing business-related, pre-travel preparation. • Utilizes business and process knowledge to construct communications (for example, electronic, verbal, and written) by directing, transferring, and taking messages; resolving caller requests and questions and following-up to ensure resolution; composing, managing, organizing, and proofing written, email, or other electronic communications for supervisor(s) and team; and receiving, reviewing, and prioritizing incoming messages. • Provides data and information management for specified area by coordinating with other areas to collect data (for example, budgets, talent management, business performance); consolidating and identifying exceptions and patterns in data; reviewing information for completeness; identifying and escalating risks and concerns; creating and maintaining reports, reporting tools, and templates; maintaining security and confidentiality of information; and maintaining company records as defined by retention guidelines. • Supports operations of assigned area by creating and sharing information between associates, teams, departments, or facilities; listening to and resolving concerns and requests; managing supplies and office equipment; acting as a coordinator or liaison for visiting associates and guests; receiving, interpreting, and processing invoices and expense reports against a standard; assisting others with planning of activities to complete tasks; and helping others complete tasks (for example, contracts, payments, meetings, event planning, travel). • Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback. • Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door policy; and applying these in executing business processes and practices. |
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| • Strong computer skills including Microsoft Office, Word, Excel, and PowerPoint • Ability to multi-task and work cross functionally by taking direction from numerous Directors and Sr. Directors. • Candidate must have a strong work ethic, high sense of urgency; possess good organizational skills, and effective time management. • Ability to prioritize in a fast paced team environment, and work self-directed at times using sound judgment and decision-making skills. |
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| • Previous Administrative Support experience for executive leaders • Enthusiastic, self-starter with the willingness to learn and take initiative to help all team members. • Must maintain a high customer service attitude and confidentiality at all times |